Skip to main content
TemplatesEmploymentAcceptable Use Policy Template

Acceptable Use Policy Template

Image 1

Prepared by:

​[Sender.FirstName][Sender.LastName] ​[Sender.Title][Sender.Company]​

POLICY STATEMENT

With regard to its commitment to providing technology resources and access to the corporate network that is accessible via the internet, [Sender.Company] keeps its word. In general, the goal is to enhance the user experience when using systems that are exclusive to employees and staff of [Sender.Company]. In order to fulfill their job obligations, users rely heavily on their access to the corporate network and the internet. When enhanced programs are provided, users will have the tools required to deliver quality work.

POLICIES AND REGULATIONS

These rules are in place to protect the employees and [Sender.Company] from any inappropriate exposures, cybersecurity risks such as virus attacks, and any other form of application that aims to compromise the security of the network system.

This applies to all the employees, both regular and part-time, temporary staff, consultants, affiliates, and third-party(ies) under [Sender.Company].

Acceptable Use

  1. Company-owned equipment and network infrastructure have been provided to all employees to perform their duties and responsibilities; employees are expected to use these resources exclusively to deliver quality work for the Company – a computer or laptop, company email, and the internet.

  2. The Company acknowledges that users should utilize their internet and email communication for personal and corporate use to ensure privacy as long as it won’t compromise and fall into the list of “Unacceptable Use.”

  3. Login credentials should not be shared with any colleagues or anyone connected to the employee. It should be stored in a password management system provided by the Company that is properly configured.

  4. Properly shut down or lock the laptop or computer, especially when not in use or when office hours are over.

Unacceptable Use

  1. The employee should not engage in any prohibited and unprofessional activities, such as pornography, cyberbullying, cybercrime, abuse, or threat on company-owned assets, in order to maintain the company's good reputation.

  2. It is strictly prohibited for employees to execute or install programs or applications not prescribed by the IT department on their laptops, mobile devices, or computers.

  3. Connecting to any public Wi-Fi or mobile data from unknown sources may be of risk to the network.

SANCTIONS

Failure to adhere to all the above-mentioned policies and guidelines will result in sanctions specified below:

  1. 1st offense: Notice of explanation (to be submitted within five (5) business days)

  2. 2nd offense: Suspension from work from 10 to 15 business days without pay

  3. Final offense: Termination of employment contract

​

Signature
MM / DD / YYYY

​

MM / DD / YYYY
Signature

​[Sender.FirstName][Sender.LastName]​

​[Sender.Title][Sender.Company]​

​[Employee.FirstName][Employee.LastName]​

​[Employee.Title][Employee.Company]​

Acceptable Use Policy Template

Used 4,913 times

An Acceptable Use Policy Template can be uploaded by businesses to maintain the security of their online environment.

Use this template — free
Template preview

Related templates

Computer Use Policy Template

Computer Use Policy Template

Employees must adhere to the rules and regulations in this sample computer use policy. You can download this Computer Use Policy Template for free, and it acts as a safety measure for the employer.

Company Overtime Policy Template

Company Overtime Policy Template

If there are any company-specific phrases connected to overtime policy that your employees need to be aware of, you can further define them in this section of the Company Overtime Policy Template.

Cyber Security Policy Template

Cyber Security Policy Template

A company's requirements for implementing and safeguarding its networks and databases are covered by a collection of guidelines or regulations known as a cyber security policy. Create one for your business quickly using our Cyber Security Policy Template.

Drug Testing Policy Template

Drug Testing Policy Template

Do you need drug testing for your workers? Use this Drug Testing Policy Template from PandaDoc.

Useful resources

Featured Templates
Sales Proposals
NDA Agreements
Operating Agreements
Service Agreements
Sales Documents
Marketing Proposals
Rental and Lease Agreements
Quote Templates
Business Proposals
Agreement Templates
Purchase Agreements
Contract Templates

FAQ

  • To write an acceptable use policy, you need to draft the rules and policies for security and equipment. Consider the rules and regulations about how to use the internet and equipment appropriately and properly. In addition, you need to draft the sanctions in case the employee violates the policy.

    Using this free downloadable template, you can outline your acceptable use policy in a way that will help you and your business comply with the law.

  • There are lots of acceptable use policies that are being enforced in different sectors specified below:

    1. In Academy
      It refers to the acceptable use policy that should be adhered to by the students, faculties, and administrators.

    2. In Corporate
      It refers to the different acceptable use policies that are being implemented within the corporate environment for the employers and employees that are strictly enforced in the office, such as their usual IT, internet, equipment, and systems acceptable use policies.

    In a Business that uses the internet
    It refers to the businesses that provide their customers with an internet connection while they are in the vicinity, such as internet cafes, coffee shops, and malls. These are where the customers are specified to be guest users.

  • An acceptable use policy is a formal document between parties, such as employer to employees or business(es) to a third party(ies). It specifies the policies and guidelines on what and how any of the party(ies) should do and what not to do especially when they are connected to a computer network as authorized personnel. It also describes how users would appropriately use their access on a narrower side as some of the terms in acceptable use policy have their broad policies, such as encryption and users’ responsibilities.

  • An acceptable use policy should be the most basic policy out of all policies, in terms of technology and internet usage. The points that should not be part of the acceptable use policy are some of the below:

    1. Systems/Database Usage Policy

    2. File Encryption Policy

    3. User Responsibilities

    4. Data/Cybersecurity Policy

    5. Equipment Use Policy

  • In order to safeguard the safety of the computer environment, acceptable use policy is used to prevent the following:

    1. To prevent any cybersecurity threats.

    2. To ensure that users are not engaged in any form of illegal online activity/ies.

    3. To ensure that users are always productive and do not lose their focus on what should be done. This way, the employers will trust their employees that they utilize the equipment and internet for the delivery of work and not waste time on their social media and other personal communication/s.

Disclaimer

Parties other than PandaDoc may provide products, services, recommendations, or views on PandaDoc’s site (“Third Party Materials”). PandaDoc is not responsible for examining or evaluating such Third Party Materials, and does not provide any warranties relating to the Third Party Materials. Links to such Third Party Materials are for your convenience and does not constitute an endorsement of such Third Party Materials.