Gain peace of mind knowing your sensitive documents are secure. Digital signature certificates confirm every signature is authentic to protect your business and customers from fraud and unauthorized access.
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A digital signature certificate is a secure file that authenticates a signer’s identity.
Digital certificates are generated through a certificate authority (CA). The software platform generates a private and public cryptographic key. The private key is kept secret and the public key is unique to the signer.
Through a process called PKI (public key infrastructure), the public key is sent to the CA with identification information including the signer’s name, location, and email. The CA verifies the signer’s identity and creates a digital certificate.
The public key is sent to the CA and includes identifying information like the signer’s name, location, and email address. The CA verifies the user’s identity and creates the digital certificate.
Digital certificates provide an additional layer of security, to verify that every signer is who they say they are. Each signature is uniquely linked to the signer and encrypted to prevent tampering and protect sensitive documents.
Our eSignature certificates provide signer verification with details such as IP addresses, location, recipient’s name, and signature/initials, ensuring trust and compliance with every document.
Digital signature certificates give you access to a verifiable audit trail and comply with eIDAS, ESIGN, and UETA laws. PandaDoc offers qualified electronic signatures (QES) to ensure documents are secure, legally binding, and fully compliant with eIDAS regulations–ideal for European companies and global enterprises operating in the EU.
Gain full visibility into your document process with electronic signature certificates. Track every step with detailed information, including the document reference number, signers’ names, verified email addresses, IP address, and locations.
Timestamps show when the document was sent, viewed, and completed–providing accountability and transparency.
Download your signature certificate for a secure digital record that verifies the signer’s identity and confirms document authenticity.
Easily track your documents every step of the way, from sending to signing. With detailed timestamps and signer identity information, you always have full visibility into the status of your most important documents.
PandaDoc also offers identity verification, enhance document security using a passcode, SMS verification, ID check, or knowledge-based authentication (KBA).
Certificates help you track who opened and signed a document. They include signers’ names, IP addresses, and timestamps showing when a document was sent, viewed, and completed. PandaDoc partners with a trusted third-party certificate authority to validate documents, ensuring security and compliance. Create legally binding contracts with confidence, protecting your business and building trust with customers.
PandaDoc is making this so much more efficient than it once was. The Hiring Packages are a breeze to send to candidates… this would’ve been a time-consuming administrative burden if it weren’t for PandaDoc.
Kelsey Boyd
Director of Business Systems & Processes
Digital signature certificates provide enhanced security by ensuring authenticity and preventing tampering or fraud, making them ideal for high-value agreements.
With PandaDoc, you can collect secure, legally binding signatures from anywhere. With built-in audit trails and compliance with legal and industry standards, digital signatures offer a trustworthy, efficient solution for managing sensitive contracts.
Sales
Build trust with your prospects by using digital signature certificates in sales proposals and quotes. This adds an extra layer of protection and authenticity. When clients know they can trust your business and can sign electronically, you can streamline the approval process and close deals faster.
Signature certificate of completed documents
What is a certified digital signature?
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Digital signature certificates are generated through a certificate authority (CA). The user or software platform generates a pair of cryptographic keys: a private key that’s kept secret and a public key that’s unique to the signer.
The public key is sent to the CA and includes identifying information like the signer’s name, location, and email address. The CA verifies the user’s identity and creates the digital certificate.
This process is supported by a framework called the public key infrastructure (PKI), which ensures the security and trustworthiness of the digital certificates.
Obtaining encrypted keys can be somewhat technical, and in some cases, can be costly. That’s why PandaDoc is a great option to simplify the digital signing process and generate digital signature certificates for tamper-free agreements and legally-binding documents.
PandaDoc eSigning is fast, simple, and secure. First, a user uploads a document for signing or creates one directly in the platform, either from scratch or using a pre-made template.
If there isn’t already a signature field, you can easily add one using the drag-and-drop editor.
If there are multiple signers (internal or external), or team members need to review the document, you can create a list of the people who need access. PandaDoc allows you to designate recipient order and user roles to determine when users receive your document. You can also set up email notifications to alert recipients when it’s time to review or sign.
When your document is ready to ship, there are two ways to send it:
Send via email, and the recipient will receive an email from PandaDoc to access the document.
Share the document link.
The recipient does not need a PandaDoc account to access and sign the document.
With our eSignature software, you can collect signatures from anywhere on any device. Each completed document comes with a certificate of authenticity and is backed by our legally-binding, ESIGN, UETA, HIPPA, and SOC 2 Type II compliant electronic signature software.
Get real-time updates after your document is sent to track recipient behavior to see when a document is viewed or signed.
PandaDoc uses PKI (public key infrastructure) to collect eSignatures, verify the signer’s identity and create an audit trail.
Every signed document comes with a certificate of authenticity which includes a public and private key. The public key contains identification information about the signer, including their name, email address, and location.
PandaDoc uses Entrust, a certified digital security provider for enhanced document security. Secure, identity-verified digital signatures are generated using Entrust’s certificates to confirm document authenticity.
PandaDoc offers basic, advanced, and qualified eSignatures.
Basic electronic signatures
Basic eSignatures can be a digital scan of a signature, a typed name, a drawn signature using a finger or stylus, or clicking a button or checkbox to confirm consent.
Basic eSignatures are legally binding, but some entities may require a higher level of authenticity.
Advanced electronic signatures
Advanced electronic signatures (AES) are more secure than basic signatures because they have an electronic seal and undergo additional verification through an electronic registered delivery service (ERDS). Under eIDAS, AES must meet the following requirements:
Must be uniquely linked to the signer
Must correctly identify the signer
Must be created with eSignature creation data such as private encryption keys
Must be linked to data in a document in a way that any changes to the document would invalidate the signature
AES uses PKI to meet these requirements.
Qualified electronic signatures
Qualified electronic signatures (QES) meet higher security standards and are validated using encrypted keys and two-factor authentication. A third party must verify the signer’s identity and a qualified electronic signature can be issued.
A QES must meet eIDAS requirements and is considered legally equivalent to a handwritten signature in the EU. This makes QES the most reliable option for signing international documents.
